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How to write a resume for fresher & experienced?

Writing a resume sounds complicated. Because, you have to worry about font, grammar, the resume structure, and in the end,…

By Shobha Singh , in Human Resource Management , at May 25, 2022

Writing a resume sounds complicated. Because, you have to worry about font, grammar, the resume structure, and in the end, you need to list down your achievements and it hurts to know that you don’t have many.

However, you need a job. Right?

Because, apart from the money, having a job in the early stages of your career makes you a professional and disciplined. These two combined together will get you closer to wealth, health, and even Love!

And the first step to all of this is to write a resume.

It does not matter if you are a fresher or an experienced professional or a home-maker trying to find a part-time job. Today, by the end of this article, you will be surprised to see how easy it is to write a resume that will get you an interview call.

Before we begin, let me clarify that you are free to make changes to your resume the way you want. Because there is no certified way to write a resume.

So, our first agenda would be to understand “What is it that an interviewer looks for in a resume?”. Now the problem is, no matter what job you are applying for. There will be 100’s, if not, then 1000’s of people applying for the same job! With these many profiles, the interviewer will hardly spend around 6-7 seconds looking at your resume. If your profile is not appealing at first glance, then you will be left swiped right away. Because there are a lot of other profiles waiting to be reviewed. This is why your resume should not be like a long boring list! It should be like an advertisement…. Short, To the point, and Crisp!

And that brings us to the resume structure. You can use Google Docs, Microsoft Word, or any other resume builder that you like. The resume structure is already built there. You just need to understand what to fill in that sections.

Name & Professional Title Section

The first thing you need to write is your name. After the name Professional Title. This is where you use words or phrases that define you professionally. Like…. Problem Solver, Innovator, Mentor, Quick Learner, etc. This basically means that you are quick at solving problems! So, make sure that you support whatever you write in your professional title throughout your resume.

Contact Information Section

Next is contact information and these are the things that you can mention email Id (should have your name), contact number, and social media profiles that are relevant to the position you are applying for, preferably a LinkedIn profile. If you are applying for a Digital Marketing role, then maybe you can even mention your Twitter or Instagram handles.

The thing that you don’t need to mention is your marital status, religious affiliation & Date of birth. Because all of this is unnecessary information taking up space in your resume.

Professional Summary

Write a short description at the top of your resume that describes your experience, qualities, and skills.

Experience Section

Here you will mention your current job first and then go back and mention your old jobs in reverse chronological order. So, mention the name of the company, your job role, and right beneath it, the time period you’ve held that role. Suppose you have worked with two companies in the past. So, you will make two different sections. Suppose you were in the same company but have had different roles, then you can have a separate section for each role. Write down your responsibilities and key deliverables in bullet point format. Remember this section is an opportunity to showcase how your experience is aligned with the position that you are applying for.

Remember to sprinkle the keywords mentioned in the job description throughout your experience section. Because that way the hiring manager will know that you have the experience that the team needs the second point is always try to be specific about your achievements.

Ex. – If you are applying for a social media role, then don’t just mention managed social media pages. Instead, you can write, and revamp a business page on XYZ that has led to over 90K followers (up by 30% in 2 months) and has led to a 5% increase in revenue.

You will see the difference when you add a few numbers to your accomplishment. It gives the hiring manager confidence in your abilities. So, try to add a number and quantity where ever possible in your resume.

Education Section

In case you have been working for quite some time. Then it’s best to keep your education section short. Suppose you are working for 6 yrs or more. Then it does not make sense to mention your 10th and 12th percentage. Just mention the details of your last two degrees and time period.

If you are a student, you will obviously add a lot more in the education section. We will come to that later.

Skills Section

Typically for a software job, you can mention the languages and technologies that you know. If you are not from the software field, then you can mention

  • Communication skills
  • Critical thinking skills
  • Leadership skills
  • Social media skills
  • Project management skills, etc…

Basically, do not forget to mention the skills that have been included in the job description.

Additional Section

This is the best time to brag about any

  • Awards
  • Certifications
  • Publications
  • Patents
  • Volunteer work done
  • The language that you know
  • Extracurricular activities
  • Conferences or courses
  • Hobbies

Just pick 2-4 and mention them in this section. Which should be relevant to the position you applied for.

Before you hit the export and send that resume to the hiring manager there are few important points to remember. However, before that let’s see how we can modify this profile. So, it’s become a fresher’s profile.

Fresher’s Profile

In case you are a fresher or applying for an entry-level job, then your resume remains more or less the same, Except for the following three changes

  1. Education – if you are a fresher mention your education before your experience. List down your institution name, degree, and the time period in reverse chronological order up to 10th Std. And don’t forget to have a separate column for your percentage.
  2. Experience – I know, that if you are a fresher, there is not much that you can write under the experienced section. Here are a few things that you can mention.
    • Mini projects – you would have done some mini projects every semester. This is the perfect time to mention it. Write the name of the project and describe in a few lines what is that project about.
    • Mention any Internships you have done
    • Mention any paper you have worked on, with your faculty
    • Even if you are taking tuition for kids or you worked part-time to pay your college fees. Mention that because it tells the hiring manager that you are committed and have developed a sense of professionalism early in your life.
  3. Additional Section – if you are a student there are a lot of things that you can mention under the additional section. E.g.
    • Competitive exam scores
    • College fest
    • Hackathon
    • Contest
    • You can even write about the initiatives you took while you were at college like taking care of your college website, newsletter, or even maintaining your own blog.

So, these were the three key differences between a fresher profile and an experienced profile. But before you hit export. Here are 3 important points to remember.

  1. Keep your resume to 1-3 pages. Maximum (fresher – 1 page & experienced – 3 pages). If you have information that is relevant to the position that you are applying for then go ahead and add an extra page.
  2. Always proofread and double-check your resume because nothing hurts a resume more than a grammatical error.
  3. The third and most important point never give wrong information on your resume. If you don’t have the skills you might not get this job. But, if you lie then you might not be called for any further jobs the company might have. Sometimes, it’s ok to not to have the skills, because most companies will be ready to train you, but honesty is a skill that no company compromises.

Finally, always maintain a live career document. Wherever you do something, like, take part in the college fest, build a tool for your team, etc. Most of the time we don’t know what to write on our resumes. Because we forget what we have done. However, if you get into the habit of writing down everything. Then not only it will build your resume, but it will also give you a list of things to talk about in your appraisal for your next promotion.